Parks & Recreation Fees and Charges Policy
CITY OF LAS CRUCES PARKS AND RECREATION DEPARTMENT
FEES & CHARGES/FACILITY USE POLICY
The City of Las Cruces Parks and Recreation Department has the responsibility to establish policy for recovering costs for using the City’s parks, recreation facilities and taking part in various recreation programs. This policy is meant to be a guide to Administration, the Parks and Recreation Advisory Board, and the City Council, in developing a fair and consistent fee schedule.
The authority to establish appropriate fees and facility use on an annual basis rests with the City Council. The Parks and Recreation Advisory Board shall act in an advisory capacity to the Parks and Recreation Department and to the City Council in the establishment of the policy.
The Parks and Recreation Section shall develop fees and recommend appropriate uses of parks facilities and participation in recreation programs. The fee will be reviewed annually by staff, the Parks and Recreation Advisory Board, and ultimately approved by the City Council with the adoption of each annual budget.
PURPOSE OF POLICY
The policy is intended to establish a standardized approach to assessing fees for the use of City facilities, parks and participation in recreation programs; for determining which users or groups should pay at what percentage; to keep all fees at a fair market level in order to encourage participation; to strive for a degree of cost recovery; and to lessen the burden on the City and the General Fund.
User fees are established by the City Council. All applicable fees and/or deposits must be paid by cash, credit card, check, or money order, made payable to the order of the City of Las Cruces, a minimum of ten business working days prior to the approved event.
CATEGORIES OF COST RECOVERY
MINIMAL COST RECOVERY
Small percentage of direct program costs. Normally 0-20 percent of direct cost:
- Therapeutic Art
- Special Events
- Out of School Time Programming (OST)
- Therapeutic Dances
PARTIAL COST RECOVERY *
Recreation programs will strive to recover 85 percent of direct program cost. Program Examples:
- Youth Classes
- Youth Athletics
FULL COST RECOVERY *
Recreation programs will strive to recover 100 percent of direct program costs. Program Examples:
- Adult Recreation
- Adult Classes
- Adult Athletics
* NOTE: Addressed in Resolution No. 93-264
TARGETED COST RECOVERY
Targeted cost recovery for recreation programs is 85-100 percent of direct costs, 33 percent for Aquatics, 85 percent for Youth (not to go below 75 percent), and 100 percent recovery for adult programs and special recreation programs.
DEFINITIONS DIRECT COST
Costs directly associated with providing activities and/or services required for program functionality. Examples: cost for instructor/leader, supplies, materials, building rental, advertising, etc.
Existing City Parks and Recreation Facilities including recreation centers, tennis and other playing courts, sports fields, swimming pools, and parks. Examples are, but not limited to, the following:
- Meerscheidt Recreation Center
- East Mesa Recreation Center
- Volleyball Court
- Soccer Complexes
- Maag Complex
- Regional Aquatic Center (RAC)
- Triviz Multi-Purpose Path
- La Llorona Park
- Apodaca Softball/Baseball Fields
- Ron Galla T-Ball Fields
- Frank O’Brien Papen Community Center
- Tennis Courts
- Four Hills Park
- Public Pools/Metro Verde Splash Pad/Interactive Fountain
- Pioneer Women's Park
- Harty Complex
- Paz Complex
- Lions Park
- Young Park
- A. Fielder Memorial Safe Haven
- Plaza de Las Cruces
- Archery Range/Remote Control Airport
- WIA Building
- Butterfield Shooting Range
PROGRAMMING HOURS OF OPERATION
In order to provide the most efficient and effective use of Parks and Recreation staff, facilities, and programs, the City of Las Cruces Parks and Recreation Department reserves the authority to change facility hours of operation in accordance with recreation programming. At designated facilities, City of Las Cruces Parks and Recreation staff will be on site only during scheduled recreation programming hours. Any change in programming hours of operation at a designated facility will be posted in advance. Facility hours may be further adjusted based on staffing levels, budget constraints and/or public demands.
SPONSORSHIP OF GROUPS
Groups that meet all criteria as set forth by the Parks and Recreation Advisory Board may be co-sponsored and/or supplementary funded by the City of Las Cruces: (Group sponsorship subject to change).
PARKS AND RECREATION DEPARTMENT GUIDELINES FOR THE DISTRIBUTION OF CITY STIPENDS
Purpose: To provide guidelines and criteria for the distribution of City funding/stipends to local recreational youth leagues or organizations/associations. The funding is intended to be used to lower the cost of participation for local youth participants. This partial funding is to be used to assist with the operational costs of the program/activity. The youth league or organization/association must provide proof of financial need and community benefit.
Well-established, financially sound youth/adult leagues, organizations/associations, tournament/traveling teams, and non-local residents will not qualify.
The Parks and Recreation Department will refund fees for the following only:
- Department cancellation of activity due to low registration.
- Department cancellation of activity due to inclement weather.
- Department cancellation of activity due to mechanical malfunctions.
- Inability of class or league to proceed with activity.
- A 25 percent service charge assessed prior to the second game or class with no refund to be granted after the second class or game.
- In cases of emergency, i.e., death or illness, rental fee paid in advance to secure the rental will be refunded. A 25 percent service charge will be assessed to all cancellations other than emergencies of rentals of facilities and parks.
RETURNED CHECK POLICY
There will be a $30.00 service charge on all returned checks as per the City’s Finance Department.
The Parks and Recreation Department is offering a payment plan to individuals who are unable to pay the full program amount at time of registration. Each individual will be reviewed on a case-by-case basis and a suitable payment plan must be agreed upon by both the individual and the City of Las Cruces. Scholarships may be available through the generous donations of citizens of Las Cruces in accordance with scholarship policy.
Installment/Payment Plan – The department will offer an installment payment plan in order to help accommodate participants and ensure that all citizens have access to programs. Installment/Payment Plan must be approved by a Recreation Program Manager. Payment(s) arrangements must be made prior to participation in any program. Plans may include monthly/quarterly payment plans. The department may request proof of inability to pay or financial hardship and may deny installment payment plan requests. If payment is not received, prior to service delivery, then services may be terminated immediately.
YOUTH SCHOLARSHIP PROGRAM
The City of Las Cruces Parks & Recreation Department will offer program scholarships for qualified children for the fiscal year (July 1 – June 30) or as funds are available. Participation in leisure, recreational, and fitness activities has proven to provide safe, healthy activities, help reduce health risks and issues, and strengthen family and community relations. To instill the value of these benefits, the City of Las Cruces is willing to subsidize program fees for eligible individuals who qualify based on residency, total household income and number of dependents. A strong sense of ownership and pride is developed when the scholarship recipient contributes to the cost of the program.
Applicant(s) may receive a scholarship in the amount $120.00 per fiscal year (July 1 – June 30) per dependent. A maximum of $240.00 per household may be approved per fiscal year. A minimum 50% of program fees must be paid by applicant before scholarship can be utilized. No other discounts may be applied.
Example of approved/exempt programs:
Approved programs: Athletics (basketball, baseball, football, volleyball, soccer, cheer, etc.), After School, Camps, Gymnastics, Swim Lesson, Summer Program
Exempt programs: Fitness Classes, Rentals, Equipment Fees, Special Events, Pass Cards, Daily Pool entry
City Parks and Recreation Program transfers are permitted on a space available basis.
AGE CATEGORIES FOR RECREATION PROGRAMS
- Infant 0-2 years of age
- Youth 3-17 years of age
- Adult 18-59 years of age
- Senior 60 and over
The Parks and Recreation Department defines a senior as any individual who is 60 years of age and over. The senior population will be given a 50% discount off of all fees required to participate in our programs with an ID card. Discount does not apply to league participation.
RECREATION FACILITY AGE LIMITS
It is recommended that all children under the age of 18 be under the direct supervision of an adult 18 or older, however the Parks and Recreation Department shall use the information below as a guide for regular open hours at all facilities (pool rules differ):
- Ages 1-7. Allowed admittance to the facilities (recreation/community) centers under direct supervision of an adult 18 or older, but never allowed in the weight room or group fitness classes. This age group must be accompanied by an adult at all times.
- Ages 8-11. Must be accompanied by an adult 18 or older in the facilities. This age group is not allowed in the weight room or group fitness classes. Allowed use of the racquetball courts with an adult 18 or older.
- Ages 12-14. This age group will be allowed access to most areas of the facilities without an adult, except for the weight room (14 and older will be allowed in the weight room with supervision of an adult; some group fitness classes, but not spinning). They will also be allowed use of the racquetball courts without an adult.
- Ages 15-17. This age group may participate in all group fitness classes. They will be permitted in the weight room (parent/legal guardian must sign a waiver) only under the direct supervision of an adult 18 or older.
- Ages 18 and over. This age group will be allowed full access to facilities.
- In swimming pool facilities children ages 8 and under must be accompanied by an adult in the water unless child has passed a designated swim test.
Husband, wife, and children, including natural, adopted, foster and stepchildren, living within the same household, also, persons who are not married, including children, who are living in the same household.
ORGANIZATION AQUATIC FEE
- The Organization or Agency must be non-profit and show financial need:
a. Verification of non-profit and low-income status (prior year’s tax filing)
b. Letter of Incorporation from State of New Mexico
- The Organization or Agency must be located within Dona Ana County.
- Member or clients of the Organization or Agency must reside within the same building.
- Submit a letter to the Parks and Recreation Director or designee with above documentation requesting discounted punch card or swimming pool pass.
RESTORATIVE POOL/WEIGHTROOM PROGRAM
The City of Las Cruces Parks and Recreation Department is offering use of the aquatic features and Warm Water Pool at the Las Cruces Regional Aquatic Center at a reduced fee for qualifying individuals. Individuals with medical conditions that would benefit from water exercise to enhance, restore, and maintain a person’s functional abilities may qualify. Conditions can be acute, transient, or chronic. Individuals and their care-provider(s) will be charged an admission fee of $1.00 per person to use the Aquatic Center’s amenities for one hour during any fitness swim session. Individuals participating in this program may be accompanied by their care- provider(s) at an admission fee of $1.00. This is a non-renewable six- month program and does not apply to fitness classes.
Both the participant and care-provider(s) must pay for each session of use at the facility. A doctor’s note validating the need for the use of the facility specifying the need for water, land therapy, must be provided at the time of registration.
City staff has the authority to offer free swim session admission on a weekly basis for everyone (not to exceed capacity based on New Mexico Environment Department Public Swimming Pool Regulations).
SCHOOL DISTRICT YEAR-END PARTIES
Schools may schedule the Las Cruces Regional Aquatic Facility for end-of-the-year school parties, not to exceed a maximum of 80 students as availability allows (not to exceed capacity based on New Mexico Environment Department Public Swimming Pool Regulations). Adults/Students who plan to swim will pay the daily rate.
FACILITY USE/RENTALS (RECREATION CENTERS)
Facilities refer to East Mesa, Frank O’Brien Papen Center, Meerscheidt Center, A Fielder Memorial Safe Haven, Regional Aquatic Center, WIA building or any other Parks and Recreation facilities. In consideration of the payment of the rental fee and the agreement with the Renter to comply with the Contract, the City of Las Cruces agrees to make space indicated available to the Renter for the dates and times set forth and make available the equipment requested. By signing the Contract, the Renter agrees to the following:
- Facility reservations are taken on a first-come, first-served basis. Deadline for arrangements and payment is ten business days prior to the date of usage. Otherwise, the reservation will be terminated.
- Group sports in the gymnasium reservations are taken on a first-come, first-served basis.
- Rentals cannot be used to conduct private business for personal gain unless approved by Parks & Recreation Director.
B. The Renter is responsible for loss or damage to CLC property. If, after inspection, room/facility is not left in a satisfactory condition, clean-up/damage fees will be assessed.
C. Rental Fee: To secure reservation, one hundred percent (100%) of the rental fee is due at the time of the completion of this Contract.
D. Request for Changes: Any requests for changes to this Contract must be agreed upon in writing between the Renter and the City of Las Cruces staff. Requests must be completed no later than two (2) weeks prior to event or by mutual agreement.
E. Cancellation/Refund: If reservation is cancelled by Renter, the City of Las Cruces will retain a 25% cancellation fee. The exceptions to this are injury, illness or in case of emergency or extenuating circumstances.
II. Set-Up, Supervision, Caterers, Decorations, Equipment, Clean-Up, and Closing of Facility
A. Set-Up: Access to the facility for setting up, including caterers set-up, will be during the hours on the face of the Contract ONLY.
The City of Las Cruces provides certain items for use to Renter and/or Caterer such as tables, chairs, and equipment within the facility(s). We do not provide linens, silver, or tableware. The City of Las Cruces staff’s sole responsibility is to supervise the facility, the equipment and supply the above listed rental items for space being rented, along with trash cans and liners. The City of Las Cruces will not be responsible for moving, set-up and break-down, including stacking of tables, chairs, and other equipment used during the event.
B. Supervision: Any individual at this event under the age of 18 must be supervised at all times. Any area of the facility that is not under Contract is off limits. Only activities conducive to the facility will be allowed. If required, security services must be present for the duration of the event. Parking is permitted at the facility. Please obey all posted signs.
C. Caterers: Caterers must have proper licenses and liability insurance coverage. The City of Las Cruces requires that a copy of the Caterer’s Certificate of Insurance be made available when final payment is received for catered event.
D. Decorations: The renter shall not (a) cause or permit the facility to be injured, marred, or in any manner defaced or changed; (b) place any nails, tacks, screws or other fasteners into any part of the facility; (c) place or permit to be placed, signs on painted walls in any part of the facility. No decorations such as posters, pictures or banners are to be fastened to walls, woodwork, or curtains inside or out.
E. Equipment: All equipment not owned by the City of Las Cruces and being used by Renter/Caterer must be removed at the conclusion of the event. The City of Las Cruces is not responsible for any lost, stolen, or damaged property.
F. Clean-Up: At the conclusion of any event the facility must be returned to its pre-event condition. All City of Las Cruces equipment must be returned to the original designated areas. All food, beverages, equipment and rented supplies must be removed from the premises immediately after each use of the facility(s) AND NO LATER THAN THE EXIT TIME STATED ON THE FACE OF THIS CONTRACT. Any catering areas used must be cleaned and left in “as found or better” condition. All trash must be removed from the building and placed in an appropriate dumpster. All floors must be swept and/or vacuumed after use of space. Renter will give floors a light mop where needed. Renter must immediately take care of any major spills. If renter is unable to remove spills, the City of Las Cruces will have area(s) professionally cleaned at the renter’s expense.
III. Alcohol, Drugs and Tobacco
A. Alcohol: No alcohol or liquor is allowed on City property without prior City Manager approval.
B. Drugs: No illegal drugs are allowed on City property.
C. Smoking: No smoking or vaping, including e-cigarettes, is permitted inside any facility. Any person smoking must be at least 50 feet away from any facility entrance.
D. ANY VIOLATION OF THESE RULES MAY CAUSE THE EVENT TO BE TERMINATED.
IV. Destruction and Damage
A. Damage: If anyone damages the facility(s) during the rental period, the Renter shall be liable for all necessary repairs.
B. Destruction: If the City of Las Cruces facility(s) are destroyed or damaged by fire or any other cause or unforeseen occurrence that shall make the fulfillment of the Agreement impossible, then the rental contract shall terminate, and payments will be returned and Renter waives all rights to any claims against the City of Las Cruces.
V. Facility Use
A. Compliance: Renter agrees that any use of City of Las Cruces facility(s) must comply with all statutes, ordinances, rules, and regulations issued by Federal, State and Municipal governments, including all rules of the Las Cruces Police and Fire Departments. When requested, the Renter shall provide Liability insurance naming the City of Las Cruces, its employees and agents as additionally insured with the limits of $1,000,000. If the City is to be named as additional insured, the insurance company must issue an endorsement stating that the City of Las Cruces is additional insured.
B. License & Payments: Renter agrees to obtain or collect and to pay and deliver to the proper governmental agency or regulating authority, any and all license fees, permits, royalties and taxes required in connection with the use of the facility(s).
C. Hazardous Materials: Renter agrees not to bring on to the premises any material, substance, equipment, or object which is likely to endanger the life of, cause bodily injury to any person or property or which is likely to constitute a hazard.
VI. Responsibility and Indemnity
A. Conduct: The conduct of all event participants while on City of Las Cruces property shall be the responsibility of the Renter. The Renter also accepts all responsibility for any injury to person(s) or property, or loss of or damage to property or theft of personal property on City of Las Cruces premises during the rental period or resulting therefrom. Failure by any individual or group to follow all applicable rules and regulations will be cause for eviction. The City of Las Cruces retains the right to evict objectionable persons from the premises. Repeated violations may result in denial of future reservation requests.
B. Indemnity: The Renter shall release, indemnify, keep and save harmless the City of Las Cruces, its agents, officers or employees from any and all responsibility or liability for any and all damages or injury of any kind or nature whatever (including death) to all persons, whether agents or employees of the Renter or persons attending the event for which the premises have been leased, and to all property damage proximately caused by, incident to, resulting from, arising out of, occurring in connection with, the use of the Renter of the premises. The provisions of this section shall include any and all losses, damages, injuries, settlements, judgments, decrees, awards, fines, penalties, claims, costs and expenses, including reasonable attorney’s fees.
A. Building Security: Different uses of the facility(s) may entail different requirements concerning security. The City of Las Cruces is not responsible for any items left in the facility(s). The Renter will take the necessary precautions to protect personal property and to maintain order during event. ONE PROFESSIONAL SECURITY GUARD PER FIFTY (50) PARTICIPANTS MAY BE REQUIRED. Receipted confirmation of professional security services obtained must be presented at time of final payment.
CONTRACTS TO CONDUCT CITY PROGRAMMING
If the City contracts with any organization to conduct a city-sponsored program, it is the City’s responsibility to ensure such activities are carried out by the contractor in compliance with the requirements of the Americans with Disability Act. The following language shall be included in all such contracts entered into by the City.
The Contractor shall ensure that all programs, services, and activities are accessible to and useable by persons with disabilities in accordance with the Americans with Disabilities Act; including but not limited to, equal opportunity to participate and benefit, equally effective communication for persons with speech, hearing or cognitive disabilities, integrated seating, and the provision of reasonable modifications and/or accommodations and to maintain, and provide to the City upon request, a record of all such requests received, granted and/or denied and the reason for any denials.
1. Requests for exclusive use of a city-owned park/recreation facility or portion thereof by any individual, group or organization must be submitted in writing to the Department a minimum of ten business days in advance of the requested date and shall contain the reason for the request.
(Note: Requests for park/recreation facility areas with bathroom facilities, bathroom facilities will remain available for general public use, and not specifically for permitter. Bathrooms are regularly maintained and stocked on daily schedule. If restrooms are inoperable, signage will be placed at restroom and permitter will be notified.)
2. Requests for use of City-owned parking lots adjacent to City-owned parks and recreation facilities must be submitted in writing to the Department a minimum of ten business days in advance of the requested date and shall contain the reason for the request.
3. Requests for use of the city-owned parking lots surrounding Main Street Downtown (Main Street from Picacho Street to Lohman Avenue) must be submitted in writing to Parks and Recreation Department ten business days in advance of the requested date. Uses that compete with established businesses or the Farmers and Crafts Market are prohibited. Because of the proximity to businesses on Main Street Downtown, use of these parking areas shall only be permitted from 7:00 p.m. to 10:00 p.m., Monday through Saturday, or from 9:00 a.m. to 10:00 p.m., Sundays. (Permitting is now being done by Parks & Recreation).
4. Requests for the use of water holding structures like, but not limited to: Las Cruces Dam and Tee Time will need the prior approval of the Public Works Department before a Park/Facility application can be approved and permitted.
5. Permits for exclusive use of City-owned parks, recreation facilities or parking areas will be issued for a period not less than four hours for the established fee, with the following considerations:
- Permit requests for all parks, pavilions, gazebos, and shelters will be rented for an established fee and time period.
- The proposed use will not unreasonably interfere with general public enjoyment of a facility.
- The proposed activity is not anticipated to incite violence, crime, or disorderly conduct.
- The proposed activity will not entail unusual expense (overtime scheduling) or risk to the City.
- The facility or portion thereof requested has not previously been reserved.
- The facility requested is suitable for the activity proposed
- The proposed activity will not interfere with the promotion of public health, welfare, and safety of the citizens of Las Cruces.
- All appropriate paperwork has been completed in full and accepted by the Departments.
- The individual, group or organization ensures the permitted facility will be left in a clean and acceptable condition.
- Requests for use of the following parks, but not limited to Apodaca Park, Desert Trails Park, Johnson Park, Klein Park, Women’s Pioneer Park, Veterans Memorial Park, and Young Park will require a deposit fee of $250.00. This payment is non-refundable and will be applied to your overall rental fee.
Facility users will not discriminate against any person in access to or participation in any program contemplated by this policy, or in any facility used in connection therewith, on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age or disability in employment or the provision of services. Facility users will ensure that all programs, services and activities are accessible to an useable by persons with disabilities in accordance with the Americans with Disabilities Act, including but not limited to, equal opportunity to participate and benefit, equally effective communication for persons with speech, hearing, and other impairments, integrated seating and the provision of reasonable modifications and/or accommodations and shall adhere to the City of Las Cruces Communication Policy (if portable toilets are going to be provided, accessible units must also be provided at each bank of standard units).
The City requires that users of City-owned facilities for special requests, one-time events, athletic leagues, tournament play, and recreational programs provide proof of liability insurance to cover such use of the facilities, with the City of Las Cruces named as an additional insured on the policy, if staff determines that such insurance is necessary. If the City is to be named as additional insured, then the insurance company must issue an endorsement stating that the City of Las Cruces is additional insured. This proof of insurance will be forwarded to the Parks and Recreation Department upon approval of permit. The amount of this insurance shall coincide with the limitations of the New Mexico Tort Claims Act, NMSA 1978, Section 41-4-1 et siq. If Insurance is not received, event will be cancelled.
SPECIAL EVENTS REQUESTS
Special Event requests must be submitted a minimum of 30 days in advance by filling out a Facility/Park Use Permit Application and turning it into the Department.
The following information /documentation must be submitted along with the Facility/Park Use Permit Application:
- On annual basis 30 days prior to a special event, submit a detailed financial statement covering funds received and expended for the event’s previous year event or program. The City of Las Cruces may also require and audit at the organization’s expense in cases where the City of Las Cruces provides funding or direct support.
- 10 business days prior to a Special Event, submit proof of insurance for the upcoming event for the required amount. If insurance is not submitted, permit will be cancelled.
SPORTS FIELD REQUESTS
Sport field requests for tournament play may be submitted at the November League Meeting, the Wednesday the week before Thanksgiving, for the coming year up to January 15. Sport field requests for league play may be submitted any time after January 15. (If you are a new requestor, sports field requests will be reviewed on a case-by-case basis depending on field availability.)
- On annual basis 30 days prior to a Sports Event, submit a detailed financial statement covering funds received and expended for the event or league operations to include local, state, regional or national tournaments for the previous year event. The City of Las Cruces may also require an audit at the organization’s expense in cases where the City of Las Cruces provides funding or direct support.
- Tournaments will not be approved if they are in association with league play. For example, submitting a permit for tournament play in order to complete league play will not be approved (masking permits as tournaments to finish league play).
- If you are a new league (not established) or you are an organization not in “good standing”, a 50% payment will be due upfront once permit has been approved. This payment is nonrefundable and will be applied to your overall rental fee. The remaining balance must be paid within one (1) week after the event. All tournaments will require a $250.00 deposit upon approval of permit.
- 30 days prior to a sporting event, submit proof of insurance for the upcoming event for the required amount.
- All Organizations, Leagues, and Field Users (including point of contact and league office) that do not reside within City limits will have to pay a Non-Resident Fee and will require a $250.00 deposit upon approval of permit. This payment is non-refundable and will be applied to your overall rental fee. A post office box will not be allowed as proof of local resident.
- All organizations will be responsible for collection of event camping fees at tournaments.
- Tournaments - A tournament will be classified as a tournament if it carries a minimum of fifteen (15) teams which includes local and outside area participants or leagues. Tournaments must be sanctioned by the local, state, or national sports sanctioning body.
- Established Organizations/Leagues - An organization/league which has utilized City of Las Cruces facilities as an organization/league for three (3) or more years.
- Outside League or Organization - A team, league, or entity outside the immediate umbrella of an established league or organization which is requesting field use to hold a tournament. For example, this could be a team or organization from another association, city, or state.
- Good Standing – An established league or organization that has paid field request fees within the two (2) weeks, after being invoiced after the event. They should have also submitted their insurance requirements thirty (30) days prior to the event and followed permitting guidelines outlined in this policy on a consistent basis. Period of “good standing” = three (3) years or more.
SPORTS FIELD PRACTICE RESERVATIONS
Parks will issue a reservation for a fee to ensure that all City-owned ball fields are made available on an equitable basis to individuals and organizations. This policy applies to all leagues and organizations wanting to use City athletic fields for practice.
- Reservations are taken on a first come, first served basis at the Parks and Recreation Administration office located at 1501 East Hadley. Reservations will only be taken during normal business hours: Monday-Thursday 8 am-5 pm.
- Reservations will only be taken for the following week only and in person. Teams may not reserve more than two practices per week. One individual may reserve one field for a maximum of two times per week.
- Cancellations for practice times will only be honored due to inclement weather and must be submitted within 24 hours of the cancellation. Practices cancelled by individual will not be refunded.
- Practice fields availability may be limited due to permit reservations, fields blocked for construction and field prep.
- All teams will need to be covered by the respective leagues insurance for the amount of one million in liability insurance with the City of Las Cruces attached to the policy with an endorsement. If team is not covered, a waiver will need to be signed by all users.
- All teams are responsible for policing the area for litter and making sure that the area is clean at all times. If it is determined by the City of Las Cruces Parks and Recreation Department that deterioration of the fields or abuse is present, all practice requests will be ceased at that time.
- Teams will be responsible for monitoring and conducting themselves in a safe manner.
PARKS AND RECREATION ADVISORY BOARD AUTHORITY OVER LEAGUES/ORGANIZATIONS THAT UTILIZE CITY FIELDS AND/OR FACILITIES
Purpose: To provide guidance to local recreational youth/adult leagues or organizations that utilize City fields and/or facilities. To provide an independent, non-biased committee that has the authority to review league/organization procedures, act as an appellate body for player/coach/parent/spectator suspensions, review financial records and recommend (or require) changes to league/organization operations.
Resolution No. (12-072)
Fishing will be allowed at Young Park Pond in accordance with New Mexico Game and Fish regulations.
Swimming is allowed at Laabs Pool, East Mesa Bataan Memorial Pool, Regional Aquatic Center and Las Cruces Natatorium. No swimming is allowed in the Young Park Pond. Splash pads and interactive fountains are not bodies of water in which swimming can be conducted. All posted rules must be followed for safety purposes.
CARNIVALS AND AMUSEMENTS
Requests for conducting Circuses, Carnivals/Amusement Parks and similar businesses must be submitted to the Community Development Department’s Permitting Office. If approved, these businesses must then apply for a Park Permit if the activity is conducted at a Parks and Recreation area or facility.
ROLLER SKATING, ROLLERBLADING, SKATEBOARDING, REMOTE CONTROL TRACK, ARCHERY, REMOTE CONTROL AIRPLANES, DRONES
The City of Las Cruces may designate and restrict areas and facilities for these purposes.
No hitting of golf balls allowed on any City Park facility as per LCMC, Section 20-36, with the exception of City golf programming.
The Parks & Recreation Department reserves the right to permit if vendors are able to provide the following:
- BUSINESS LICENSE: Provide a copy of the required Business license and Registration permit from the City of Las Cruces Business Registration Office.
- FOOD SERVICE PERMIT: Provide a copy of the required permit(s) from the State of New Mexico Health Department.
- LIABILITY INSURANCE WITH ENDORSMENT: Applicant is required to provide the City a copy of proof of liability insurance coverage in the minimum amount of one million dollars ($1,000,000) per occurrence, naming the City of Las Cruces as an additional insured with an endorsement page.
- FEES: Vendor agrees to pay the City of Las Cruces $60 monthly fee. Permits will ONLY be issued on a quarterly basis or fraction thereof. Payment shall be made to the City of Las Cruces in full in order to receive a permit for each quarter.
- TAXATION CERTIFICATE MUST BE ON FILE.
All concession/vendors, to include mobile vendors, must be in good standing at all times. Good standing will be defined as no complaints, regular payment of required fees, and all appropriate documentation on file. The Parks and Recreation Department staff has the right to deny concession/vending permits based on non-compliance. The City may develop a request for proposal to operate all City concession stands on park property.
SPECIAL USE PERMITS (TO INCLUDE, BUT NOT LIMITED TO, MODEL AIRPLANES/MODEL ROCKETS/METAL DETECTING), AND REMOTE- CONTROL CARS
Model Airplanes/rockets, metal detecting, and remote-control cars are recognized as legitimate recreation activities when they are conducted in ways that do not damage the natural and cultural resources of City of Las Cruces park facilities.
A Facility Use Permit is required to use any city park for these activities. Use of metal detectors is limited to park areas only and not in ball field areas. To obtain a Park/Facility use Permit visit the Parks and Recreation Administrative Office at 1501 E. Hadley.
INFLATABLE/PORTABLE PLAY EQUIPMENT
The City of Las Cruces allows inflatable play equipment at designated sites in Young Park, Pioneer Park, Apodaca Park, and Klein Park. Any business that operates/leases party and or event equipment, i.e. jumping balloons, dunk tanks, sporting equipment, etc., in a City park/facility is required to provide proof of general liability insurance in the amount of three million dollars ($3,000,000) per occurrence, with the City of Las Cruces named as an additional insured with an endorsement page.
The amount of the insurance shall coincide with the limitations of the New Mexico Tort Claims Act, NMSA 1978, Section 41-4-1. This proof of insurance must be forwarded to the Parks and Recreation Department for record keeping. Uninsured businesses may be held personally responsible for injury or damages caused by any uninsured or unauthorized inflatable or portable play equipment.
VEHICLES AND DRIVING IN CITY PARKS
Driving or parking vehicles on the grass or landscaping located in a City park or on City property is prohibited except during events for which a permit has been granted. Driving on park property results in damage to both turf and irrigation sprinkler systems and can result in costly repairs. Items should be hand carried from the street or parking lot to the interior of a park. This is also true for local businesses that offer tents or other large items for party rentals or other activities. In addition, no parking is allowed on the grass surrounding soccer fields and softball/baseball fields. This section does not apply to City vehicles, emergency vehicles or public utility service vehicles.
The City of Las Cruces has expanded the current workplace Wellness Program by recognizing the value of improving the health and well-being of its employees. The program is designed to improve employee morale, loyalty, and productivity. Employees have been provided access to physical fitness classes, the weight room and cardio rooms, nutrition classes, diabetes checks, health fairs, sports, and golf opportunities. Staff will continue to seek ways to increase the benefits for City of Las Cruces employees and their family members.
The City of Las Cruces offers local citizens use of public property for community gardening activities. Gardeners are encouraged to plant vegetables and other annual plants. All gardening participants must be registered annually. All current gardeners can register for one plot from January 3 until January 31. New gardeners can register for any available plots from February 1 until February 28. Beginning March 1, registered gardeners can request a second plot if available. Registration is accepted at the Parks and Recreation Department, 1501 E. Hadley. Garden plots will be rented on a first-come, first- served basis and for an established fee and time period. Garden sites are:
- Jardin de Esperanza – 341 E. Picacho
- Gomez Community Garden – 2250 S. Espina
- Munson Community Garden – 975 S. Mesquite (program garden)
- Sage Community Garden – 6121 Reynolds Dr.
MEMORIAL TREE AND BENCH PROGRAM
The City of Las Cruces offers a Memorial Tree and Bench Program. The Memorial Tree and Bench Program is a wonderful way for all to celebrate, honor or memorialize a special individual or group. With the purchase of a new tree or park bench, the City of Las Cruces Parks and Recreation Department will work with the donor to assure the planting or installing of a new tree or bench in a park, public space, or along a walking trail. In addition, this unique living memorial will also contribute to the beautification of public spaces for countless generations to enjoy.
WALK OF HONOR BRICK PAVERS
The City of Las Cruces offers the opportunity to purchase personalized quarry tile brick pavers to be used in the construction of a walk of honor for veterans within the City’s Veterans Memorial Park on Roadrunner Parkway. Bricks may be purchased at the Parks and Recreation Department for an established fee. Bricks will be ordered quarterly (every three months).
PARK OPENING AND CLOSING HOURS
- City parks may be open from sunrise to sunset, except for emergencies, permitted special events and in parks where hours are posted differently from those operating under the normal operating time. Refer to LCMC, Chapter 20, PARKS AND RECREATION ARTICLE II. RULES FOR USE OF PARKS, Section 20-28.
- Unidad Park and Butterfield Shooting Range hours of operation are sunrise to sunset. Note: Butterfield Shooting Range will be closed Thursday morning until 3:00 p.m. for maintenance.
- Splash pad hours will be consistent with similar facilities.
- Individuals shall not be allowed in any City park during closing times unless authorized by permit.
- The City Manager has the authority to change opening and closing hours of City parks.
- Parks and Recreation Department employees or Police employees are not restricted by the opening and closing hours when in performance of their duties.
- For further information regarding park operations, please refer to LCMC, Chapter 20, Section 20-28, available in the City Clerk’s Office.
PET OWNER'S RESPONSIBILITIES
The City of Las Cruces requires by LCMC, Chapter 1, Section #7-4.a that all pet owners clean up after their pet while they visit our parks and facilities.
In addition, dog owners must have their dogs under their control and on a lead not longer than twelve (12) feet; off leash recreation is provided at the “Off Leash Dog Park”:
- 1600 E. Hadley (South of Meerscheidt Recreation Center)
- 3551 Bataan Memorial (North of Animal Service Center)
- 855 Amador Ave. (within Burn Lake Park)
Pet owners will be restricted from bringing their pets to athletic complexes, unless designated as a service animal.
MERCHANDISING, ADVERTISING AND SIGNS
1. Individuals, groups, or organizations, while utilizing City-owned parks and/or facilities, are prohibited from the following unless authorized by the Departments in writing:
- Calling to the public attention an article or service for sale or hire.
- Posting or erecting any sign on City-owned property unless authorized by the City Sign Code.
- Collection of money by an individual, group, or organization from the public for services and/or merchandise where all or some of such monies will be disbursed to an entity, individual, group or organization, will only be authorized by permit. Applicable park rental fees may apply.
2. The Parks and Recreation Department has created advertising opportunities that will develop partnerships with our local business community to increase the visibility of their respective businesses and to ensure the sustainability of offering quality/affordable programs to the citizens of Las Cruces.
- Advertisements will be offered through personalized display opportunities at designated Parks and Recreation facilities.
- Fees will be established as per City Council Approval.
There may be requests that are exceptions to this policy. These requests will be reviewed on a case-by- case basis and may require Parks and Recreation Advisory Board, City Manager, or City Council approval.
CITY FEE POLICIES (as established by City Council)
- Park Facility Fee Waiver for Military Services at Veterans Memorial Park.
- Official City Sponsored or co-sponsored events as approved by City Council.
GENERAL RECREATION PROGRAMS
Fitness Punch Card
60+ Fitness Punch Card
MRC Activity Punch Card (not for rentals)
Racquetball Court Rental Pass
Pickleball Court Rental (MPR)
Open Pickleball Session
Pickleball Net Rental (for onsite use only)
Racquetball Court Rental
Racquetball/Pickle ball Racquet Rental
Water Cycle Class
Water Fitness Class
Water Fitness Class Punch Card
Weight Room – Meerscheidt
Weight Room – Regional Aquatic Center
Weight Room – Regional Aquatic Center
Therapeutic Program Dance
Fitness Classes/Lap Swim
Activity ID Card Reprint Fee
Open Session Basketball/Volleyball/Skate
Half Day Full Day
After School Program (Registration will be accepted based on availability)
Per Semester (Fall/Spring)
Summer Recreation Program
Therapeutic Recreation Programming – Private Entities
A programming fee will be charged for Therapeutic Recreation Program administered activities held at any private entity. The Therapeutic Recreation programming fee will be a minimum of 25 cents per participant/care provider per activity. This fee may vary based on the activity, allowing for a wide range of diversity in venues and opportunities for program participants. The Therapeutic Recreation Program will work with care providing agencies, care providers and participant families to set activity programming fees for more costly and expansive activities. This programming fee will provide a minimal cost recovery and help off-set direct expenses incurred for the facilitation and delivery of such activities.
Sports League Program:
Camp Daily Drop-in Fee
Basketball Coaches Certif.
Youth Sports Leagues (City) - with Jersey** Youth Sports Leagues (City)- without Jersey**
Sports Tournament – Adult (City)*
Sports Tournament – Youth (City)**
Non-Traditional Sports Tournaments – Adult* Non-Traditional Sports Tournaments – Youth**
Cheer – with Jersey
Cheer – without Jersey
Coach Rental Card
$5.00 per player
* Adult Leagues run at 100 percent recovery of direct cost.
**Youth Leagues run at 85 percent recovery of direct cost.
Pilot Program Process:
The Parks and Recreation Department will have the authority to research and pursue new and innovative services by utilizing new and creative programming or single event activities for all ages and abilities. Staff will set fees based on Council’s direction concerning rates of recovery.
Youth Running Events/Late Fee
Adult Running Events/Late Fee
Running Event Series
3 5K races
Duathlon/Duathlon Late Fee
SWIMMING (In the event of pool closures and capacity, open recreation and swim time will be split into two equal sessions. All swimming pools will have split sessions during summer months (Memorial Weekend thru Labor Day).
Community Education Classes:
Recertification (CPR-PR or First Aid)
Recertification (Lifeguard Skills)
Home Swimming Pool/Spa Water Safety
Open Water Safety
Home Swimming/Water Safety/Open Water
*Fees subject to current Red Cross pricing
East Mesa/Laabs Outdoor Swimming Pools:
Child Watch Fee (Parent/Guardian)
Las Cruces Natatorium (50 Meter Community Pool) Fees
3 – 17 yrs. old
18 – 59 yrs. old
Las Cruces Regional Aquatic Center:
Child Watch Fee (Parent/Guardian 18+)
Gift certificates are available for purchase at all swimming pool facilities.
Las Cruces Natatorium Meet & Practice Fees & Amenities
25 yd/meter lane for practice
50-meter lane for practice
Swim Meet per hour (scoreboard included)
Starting System per meet
each per meet
for Timing System
$ 30.00 (per operator)
$ 30.00 (per operator)
$ 30.00 (per operator)
Swim Meet Spectator Fee
Touch Pads Each
Swim Meet – Timing System per meet
Team per lane
Staff Fee (Salary/Labor
$18.00 (2 Lifeguards
$20.00 (1 H. Guard)
$16.00 Attendee (2)
$18.00 (2 Lifeguards
$20.00 (1 H. Guard)
$16.00 Attendee (2)
$18.00 (2 Lifeguards
$20.00 (1 H. Guard)
$16.00 Attendee (2)
Rentals will be based on overall demand (public use) and safety window of opportunity (amount of daylight). Swim Team Rentals as per agreement.
Swimming pools may be closed on City observed holidays with the exception of Memorial Day, Fourth of July, and Labor Day.
LAS CRUCES REGIONAL AQUATIC CENTER
Aquatic Special Event
$5.00 per participant
Infant/Toddler/Preschool/ Level 1 & 2
Levels 3 & 4 (Intermediate)
Levels 5, 6
& 7 (Advanced)
Lifeguarding (includes books or pocket mask
Lifeguarding Instructor (LGI) Does not include books
Water Safety Instructor (WSI) Minimum age 16 years. Does not include books
Be A Guard WSIA & Guard Start (Working at Pools)
Minimum age 15 years. Mush have passed Level 3
Lifeguard Training fee is refundable upon successful completion of certification process and upon hire with the City of Las Cruces (completion of 90 days of service).
Rentals: (Fitness Room) – Weekday operations only.
Amount of Group
Rentals: (Party Area)
Party Room/Wet *
Private Use-190 Maximum Capacity, Includes Guards/fees, Friday, Saturday, Sunday only
Community Gardens *
Jardin de Esperanza
Gomez Community Garden
Sage Community Garden
*Munson Garden (program)
Meerscheidt, Frank O’Brien Papen Center, East Mesa, A. Fielder Memorial Safe Haven, and WIA Building (weekend rates only and/or after normal business hours):
East Mesa Multi-Purpose Room Team Rental
Multi-Purpose Room/or Dining Room
Auditorium (Frank O’Brien Papen Community Center only)
Gym Rentals (Meerscheidt Rec Center only)
Sand Volleyball Courts includes use of commercial net system – setup & teardown (Meerscheidt Rec Center Only)
$40.00 per 2hr time
Sand Volleyball Courts (per day) includes non- commercial net only (Meerscheidt Rec Center Only)
Meerscheidt Facility (Entire building-Indoor)
Frank O’Brien Papen (weekday operations only):
Dining Room (Kitchen not included)
Auditorium (Frank O’Brien Papen Community Center only)
Game Room Rental – includes use of equipment
Meerscheidt Recreation Center (weekday operations only and during normal business hours):
Multi-Purpose Room Team Rental
Team Practice/Rental Card
Gymnasium – Half Court
Gymnasium – Full Court
Sand Volleyball Courts – includes non-commercial net only
$10.00 per court
City approved professional security guard services by the renter at a ratio of one guard for every 50 guests (licensed/bonded).
In an effort to reduce staff overtime costs, no rentals will be offered on City Holidays. The primary focus for Meerscheidt Recreation Center will be sports-related activities and programs; and Frank O’Brien Papen Center will be recreational programming, activities, and private rentals. East Mesa & A. Fielder Memorial Safe Haven will primarily be for youth programming.
- Nonprofit organizations that are holding an event / tournament that are not Co- Sponsored by the City of Las Cruces will incur fees.
- Non-profit / for profit fundraising exclusive use events of an entire park may be assessed a flat fee rate of $1,250.
- Car shows with exclusive use of park lawn areas will be assessed a flat fee rate of $500 in addition to the rental fees assessed.
- All rentals requesting exclusive use of park areas will be assessed a fee of $50 per four hours per section of the park requested. An additional $50 fee will be assessed for electrical service and water service. Additional electric panels will need to be coordinated and approved through the City’s Facility section. A separate fee will be assessed.
Program/Event T-Shirts Short Sleeve
Long Sleeve T-Shirts Sweatshirts
Each Each Each
Swim Pant Fee/Youth
Swim Cap (Latex)
Swim Cap (Silicone)
MEMORIAL TREES, BENCHES, WALK OF HONOR BRICKS
$500.00 per tree
Bench with Plaque
Range of $2,200.00 – $2,500.00
Bench without Plaque
Walk of Honor Memorial Brick
$ 35.00 per brick
PARK PERMIT FEE
Number of Hours/Day Fee
Number of Hours/Day Fee
Parking Lot Fees – half lot
Parking Lot Fees – entire lot
All parking lot rentals will require a Traffic Control Plan (TCP) for the Event from Public Works
SPORTS LEAGUES (PER FIELD/COURT/GAME FEE)
Recreational Youth Baseball/Softball/Soccer/Football (Local – 17 years and under)
Select Youth Baseball/Softball/Soccer/Football (Non- Local* – 17 years and under)
Senior Softball/Baseball (Local)
Adult Tournaments (up to 12 hours)
4 Field Complex
3 Field Complex
High Noon #1 – 5
Provencio Van Dame
Youth Tournaments (up to 12 hours)
4 Field Complex
3 Field Complex
High Noon #1 – 5
Provencio Van Dame
Field Service Fee Per Game/Per Field (Complete Service)
Field Service Fee Per Field/Per Game (Touch Up)
Service Fees for: Pedestrian Barricades, Temporary Fences, or Goal Transportation
each per set
each per set up
Practice Field Fees:
per hr (max 2 hrs per
day, max 2 days per week
Practice space can be reserved for the following
fields as available: Paz, Maag, Apodaca Baseball,
Apodaca Softball, Burn Lake Provencio/Van Dame.
Tennis Camp, Pickleball, Handball Court Fee (Youth)
$1.00 per court/per 4 hrs
$2.00 per court/per 4 hrs
Tennis Camp, Pickleball, Handball Court Fee (Adult)
$5.00 per court/per 4 hrs
per court/per 4 hrs
Tennis, Pickleball, Handball Tournament Fee (Youth) all courts
$50.00 per 4 hrs
Tennis, Pickleball, Handball Tournament Fee (Adult) all courts
$50.00 per 4 hrs
Per 4 hrs
NOTE: Facility Change Fee: Set up $1,000.00, Tear Down $1,000.00
Camping Fees: RV/Trailer Tents
$10.00 per night
$5.00 per night
$20.00 per night
$10.00 per night
Yearly Fee for League/Season BMX
Horseshoe Courts (Entire) Horseshoe Courts (Single Court) Skate Park
$100.00 per 4 hrs
$5.00 per 4 hrs
$100.00 per 4 hrs
$200.00 per 4 hrs
$10.00 per 4 hrs
$200.00 per 4 hrs
DOWNTOWN AREA FEES
North Section MSD / free general public
North Section MSD / rental
Middle Section MSD / free general public
Middle Section MSD / rental
South Section MSD / free general public
South Section MSD / rental
Parking lot/space Concession/Vendor
Parking lot reservation
MOBILE CONCESSION/VENDING FEES
Parks and Recreational Facility Parking Lots
Service is defined as the ability to access electricity. (Not all facilities have this capability).